Associate Chief of Staff the Co Founders

Radicle Science is seeking an exceptional, AI-native Associate Chief of Staff to serve as a force multiplier to Co-Founders Pelin Thorogood and Dr. Jeff Chen. This is a high-leverage, founder-facing role designed for a high-ceiling operator ready to grow into strategic leadership as Radicle scales. You may come from an executive assistant, executive operations, founder associate, project management, or operations background. This is not a traditional administrative role — it blends executive operations, founder leverage, project coordination, AI-enabled systems building, and strategic follow-through. The right person thrives in dynamic environments, brings order to complexity, and moves with urgency, judgment, and creativity. After meetings, you've already reviewed the notes, identified priorities, drafted follow-ups, updated trackers, and moved the work forward — without being asked. This role is built for the AI era. You will use agentic AI — Claude, ChatGPT, workflow automation, and emerging tools — not as a nice-to-have, but as your core operating system. You'll be expected to 10x your own output through AI and help build the operational infrastructure that lets Radicle move faster than companies 10x our size. If you're not already experimenting with AI agents, automations, and LLM-powered workflows in your daily work, this role is probably not for you. WHAT YOU’LL DO: ESSENTIAL DUTIES AND RESPONSIBILITIES Founder Leverage & Executive Operations Own and continuously optimize the operating rhythm of the co-founders, including calendars, inboxes, meeting preparation, travel, communications, and priority management Ensure Pelin and Jeff are fully prepared for high-stakes meetings with agendas, materials, context, desired outcomes, and follow-up plans Dynamically prioritize and re-prioritize based on evolving business needs, strategic importance, and founder bandwidth Draft polished communications, manage timely follow-through, and help ensure critical relationships and priorities do not fall through the cracks AI-Enabled Productivity & Systems Use AI tools, LLMs, agentic workflows, and automations to plan, draft, synthesize, organize, and accelerate execution Build and continuously improve AI-enabled systems that multiply executive and organizational productivity Identify and implement opportunities to automate repetitive workflows across scheduling, communications, meeting notes, research, reporting, and follow-up Continuously explore, evaluate, and deploy new AI tools and workflows that help Radicle move at the speed of AI Help establish Radicle’s internal playbook for AI-augmented operations Operating Rhythm & Strategic Follow-Through Track key meetings, decisions, action items, owners, deadlines, and next steps to ensure momentum and accountability Independently review meeting notes — including AI-generated summaries — identify priorities, and drive follow-up without needing detailed direction Support the cadence of leadership meetings, company rocks, strategic initiatives, board preparation, investor follow-ups, hiring priorities, partnerships, and other founder-led projects Translate conversations into decisions, owners, next steps, and accountability loops Project & Cross-Functional Coordination Support cross-functional projects led by Pelin and Jeff from planning through execution Coordinate across internal stakeholders to reduce friction, surface blockers, and keep priorities moving Prepare high-quality materials for leadership meetings, retreats, board interactions, investor discussions, and strategic initiatives Serve as a central coordination point for direct reports, leadership team members, advisors, partners, and other key stakeholders Travel, Events & Relationship Management Coordinate seamless business and occasional personal travel, including flights, accommodations, itineraries, and related logistics Plan and execute high-quality internal and external events, including venue selection, guest experience, logistics, and menu planning Maintain and organize key relationships across investors, partners, advisors, clients, prospects, and external stakeholders Represent Radicle with polish, warmth, discretion, and strong judgment WHAT YOU’LL BRING: REQUIRED QUALIFICATIONS 4–8+ years of experience in executive support, executive operations, founder support, project management, operations, or a similar high-leverage role Experience supporting senior executives, founders, or fast-moving leaders in high-growth environments Demonstrated ability to use AI agents and LLMs to independently plan, execute, and iterate on complex workflows — not just prompting, but building systems and agentic workflows that multiply your output Exceptional organization, prioritization, time management, and follow-through Strong written and verbal communication skills, with the ability to draft polished, thoughtful, and context-aware communications High discretion, professionalism, judgment, and emotional intelligence A strong bias toward action, ownership, and closing loops Curiosity, adaptability, and eagerness to continuously learn, experiment, and optimize Comfort operating in ambiguity, change, and speed PREFERRED SKILLS AND EXPERIENCE Experience in startups, healthtech, biotech, wellness, technology, or other high-growth environments Exposure to Chief of Staff-like responsibilities, executive operations, project management, or internal operating systems Familiarity with EOS or similar organizational models Experience supporting multiple executives simultaneously Comfort with tools such as Google Workspace, Slack, Notion, ChatGPT, Claude, CoWork, project management platforms, and other AI-enabled productivity tools Experience building automated workflows or integrating AI tools into operational processes COMPENSATION & GROWTH This is a ground-floor opportunity to grow with a company recognized by Inc. 5000 as one of America’s fastest-growing companies and by Fast Company as a “World Changing Idea” and “Most Innovative Workplace.” Base Salary: $80,000–$100,000 (depending on experience) Performance-Based Bonus Equity: Meaningful equity stake in a high-growth healthtech company Clear path from operational leadership to strategic leadership as Radicle scales We’re looking for someone who sees this role not as a job, but as a launchpad — someone who wants to grow alongside a company building something that will permanently alter the course of health and wellness for all future generations. WORKING STYLE You are highly proactive, exceptionally organized, detail-oriented, dependable, polished, calm under pressure, creatively resourceful, and energized by getting things done. You love being at the center of the a