Associate Director, Resource Forecasting and Analytics Capability Lead

By clicking the “Apply” button, I understand that my employment application process with Takeda will commence and that the information I provide in my application will be processed in line with Takeda’s Privacy Notice and Terms of Use . I further attest that all information I submit in my employment application is true to the best of my knowledge. Job Description Objective / Purpose: This role owns the resource demand forecasting, availability and capacity planning capability delivered through CAPTIVATE, Takeda R&D's Planisware platform. It combines hands-on ownership of the Planisware resource management modules - configuration, release testing, data integrity and ongoing maintenance - with the process leadership required to turn platform data into portfolio-level resourcing decisions. The role is the connective tissue between the functions that supply resource data, the Therapeutic Area Units and Business Units that consume it, and the governance bodies that act on it. Key objectives of the role are: Own the design, implementation and continuous improvement of the Planisware resource management capability within CAPTIVATE, covering demand forecasting, resource availability and capacity analytics across R&D. Lead the integrated resourcing process end to end - demand, supply and capacity - so that long-term portfolio objectives, scenario planning and trade-off decisions are supported with a single, trusted source of resource data. Serve as the resource management subject matter expert and thought partner for R&D, ensuring common process, consistent system utilization, accurate data aggregation and decision-ready reporting from Planisware. Partner across Therapeutic Area Units, Business Units, Research, Finance and line functions to pressure-test resourcing assumptions, develop and refine functional algorithms and standard resource profiles, and align on common planning practices. Empowers functions and leadership to make sound, data-driven resource decisions at the portfolio level. Act as a leader in digital dexterity, building Planisware and analytics capability into the everyday ways of working of project managers, functional resource managers and planning subject matter experts. Accountabilities: Planisware Platform Implementation and Maintenance Own the functional design, configuration and lifecycle maintenance of the Planisware resource management modules, including resource breakdown structures, role and skill taxonomies, cost and effort attributes, calendars, and demand and capacity views. In collaboration with the business administrator and other capability leads, translate business resourcing requirements into system requirements and user stories; partner with Digital, Data & Technology (DD&T) and the vendor on solution design, build, release planning and defect resolution. Lead user acceptance testing, regression testing and validation for each Planisware release and configuration change affecting resource management; document test evidence and secure business sign-off. Maintain data integrity across integrations and interfaces between Planisware, project schedules, HR and finance data sources; define and monitor data quality rules, reconciliation checks and exception handling. Own the operational support model for the resource management capability - triage and resolution of user issues, maintenance of configuration and process documentation, change control, and the enhancement backlog and roadmap. Resource Demand Forecasting Lead the recurring resource demand forecasting cycle in Planisware, including the planning calendar, submission windows, data readiness checks and close-out communications for functions and program teams. Develop, maintain and pressure-test functional algorithms, standard resource profiles and driver-based assumptions used to generate demand for studies, programs and platform activities. Ensure demand is captured consistently across the portfolio - unfunded, planned and approved work - and that it remains aligned to project schedules, milestones and Portfolio Review Committee approvals. Analyze forecast accuracy over time, quantify variance between forecast and actual effort, and drive corrective actions with functions to improve forecast reliability. Partner with Finance to reconcile resource demand with budget, headcount and external spend assumptions so that operational and financial plans tell the same story. Resource Availability and Supply Maintain the supply side of the resource model in Planisware - available capacity by function, role and location, including internal headcount, vacancies, contingent workers and outsourced capacity. Define and govern the standards for availability data: full-time equivalent conventions, productive-time factors, allocation rules and the treatment of non-project time. Work with functional resource managers to keep availability current through the planning cycle, and surface gaps, over-allocations and data staleness for resolution. Ensure assignment and allocation practices in Planisware are applied consistently so that availability views are trusted at both project and portfolio levels. Capacity Planning, Scenario Analysis and Governance Serve as the business process owner for portfolio capacity planning, resource governance, and scenario analysis, establishing standards, ensuring data integrity, and providing oversight of execution performed by functional stakeholders. Govern the development and maintenance of portfolio capacity views and resource planning analyses, enabling functions to manage operational inputs while ensuring consistency, transparency, and alignment with enterprise planning objectives. Provide strategic oversight and decision-support for portfolio resource planning and governance forums, ensuring leaders have the insights required to make informed prioritization and investment decisions. Drive cross-functional alignment on planning assumptions, methodologies, and resource management practices, ensuring a consistent and defensible approach across the organization. Monitor governance outcomes and accountability, ensuring agreed actions are implemented by responsible stakeholders and escalating risks, issues, and conflicts when necessary. Data Quality, Reporting and Insights Design and maintain the reporting and dashboard suite for resource demand, availability and capacity, drawing on Planisware data and the supporting analytics layer. Serve as the primary customer interface for assigned Therapeutic Area Units and functions, driving accuracy and consistency of resource and portfolio attributes in the system. Lead compliance and completeness tracking for resource management data, publishing metrics on timeliness, coverage and quality, and following through with owners on remediation. Design visuals and insights for recurring resource management reviews that make current allocation choices and future investment needs clear to a leadership audience. Adoption, Training and Community Enablement In collaboration with the RBE training team, develop and deliver training, onboar