Project Coordinator

By clicking the “Apply” button, I understand that my employment application process with Takeda will commence and that the information I provide in my application will be processed in line with Takeda’s Privacy Notice and Terms of Use . I further attest that all information I submit in my employment application is true to the best of my knowledge. Job Description The Project Coordinator will facilitate and manage business operations and non-portfolio priorities for R&D and Global Medical DD&T (RDGM-DDT) , such as culture initiatives, business initiatives including supporting process and operational excellenc e, department training coordination, and employee onboarding . The y will provide overall coordination, project management support, and on-site logistics within a cross-functional matrix environment. The Project Coordinator is key to strengthen ing the culture and engagement of the function -- bring ing people together , driving smooth and frictionless processes that build connection , and foster a strong sense of community across RDGM-DDT. This role is well suited to an experienced executive or administrative professional looking to grow into a project coordination and operations role. Independently drive on-site logistics coordination for RDGM-DDT events and key face-to-face meetings – including room planning and setup, catering coordination, visitor access and welcome, AV and technology readiness, and serving as the on-site point of contact – to deliver a seamless, welcoming event experience from planning through on-site execution that brings colleagues together and reinforces a positive, connected team culture Provide project management support for designated business & culture initiatives, including tracking of milestones, follow up on action items, facilitation of cross-workstream communication, and proactive outreach to project teams to identify and address project needs Enable maturation and execution of key RDGM-DDT processe s through project management supp ort for operational excellence and process design workstreams , including collating of key metrics, maintenance of process artifacts including DAI framework , and coordination of cross-functional stakeholder working sessions and tracking action items and milestones Serve as training coordinator for RDGM-DDT, including managing the training curriculum by coordinating with RDGM-DDT and cross-functional stakeholders on requirements and monitoring training compliance Develop and maintain materials and MS Teams and SharePoint-based systems for managing RDGM-DDT operations-associated information such as org anization charts, headcount tracking, and distribution lists . K eep team sites and information platforms current by posting materials and updates Coordinate the employee onboarding experience, with emphasis on the in-person first-day journey, including first-day access and workspace readiness, technology and other resource requests, welcome announcements, and other new hire checklist items Experience Bachelor’s degree preferred 5-8 years of administrative, business operations, or project coordination experience, with exceptional project management skills; experience as an executive or administrative assistant growing into an operations or coordination role is well suited to this position 2 years experience in pharmaceuticals, biotechnology, or technology preferred, or evidence of familiarity with relevant processes, workflows, and terminology Experience with Takeda’s processes would be highly desirable Skills Demonstrates initiative and works effectively both independently and collaboratively, adapting to changing priorities. Builds respectful working relationships and communicates effectively with colleagues across organizational levels and cultures. Communicates information clearly and professionally in writing and verbally. Develops and maintains SharePoint and Microsoft Teams sites; proficient in Microsoft Office applications. Organizes work carefully, maintaining accuracy and attention to detail. Prioritizes and manages multiple activities of varying complexity. Applies problem-solving and troubleshooting skills in a collaborative, cross-functional environment. Handles confidential information with discretion. Understands matrixed organizations and supports an inclusive, collaborative team culture and employee engagement. MORE ABOUT US At Takeda, we are transforming patient care through the development of novel specialty pharmaceuticals and best in class patient support programs. Takeda is a patient-focused company that will inspire and empower you to grow through life-changing work. We foster an inclusive, collaborative workplace, in which our teams are united by an unwavering commitment to deliver Better Health and a Brighter Future to people around the world. This position is currently classified as "Hybrid" in accordance with Takeda's Hybrid and Remote Work policy. #LI-HYBRID Takeda Compensation and Benefits Summary We understand compensation is an important factor as you consider the next step in your career. We are committed to equit