Admin Coordinator

Career Category Administrative Job Description Live What you will do Amgen is one of the world’s leading independent biotechnology companies. For over 4 decades, Amgen has pioneered biotechnology breakthroughs, to bring state-of-the-art medicines from laboratory to the patient. Amgen has not only discovered and developed innovative human therapeutics, but has invested in cutting edge manufacturing capability and support services to deliver these exciting therapies to medical teams around the world. Japan and Asia Pacific (JAPAC) is the fastest growing region in Amgen. Now we are hiring an Admin Coordinator in Singapore . Live What you will do Accountabilities: The Administrative Coordinator (AC) role is an exciting opportunity to make a meaningful difference to how a group of JAPAC (Japan & Asia Pacific) senior leaders and their team’s work. You will bring order and momentum to a varied, fast-paced environment—coordinating calendars, international travel, managing expenses and invoices, meetings and events, while keeping important actions and processes on track. Working with colleagues across teams and markets, you will be a trusted, discreet partner who thinks ahead, solves problems and helps others focus on what matters most. If you take pride in making things run smoothly and enjoy anticipating what people need, we’d like to hear from you. Responsibilities: Manage calendars and meetings Coordinate calendars and scheduling for the leaders supported, manage competing priorities and time zones, resolve conflicts, and protect time where possible Coordinate international business travel, expenses and invoices Organise international business travel, including itineraries, transport and accommodation. Process expense submissions and ensure arrangements and claims comply with company policies. Managing the team’s procurement and invoicing process Maintain files, lists and administrative records Maintain files in MS Teams and SharePoint and keep distribution lists accurate. Raise and track purchase orders, monitor invoices and follow up as needed, and maintain clear records of approvals and commitments Coordinate team meeting logistics and arrangements Organise virtual and face-to-face team meetings. Prepare agendas and slide decks, arrange meeting rooms and other logistics, and track actions and follow-up Support events Provide support for Town Halls, leadership visits, employee engagement activities and other regional events Handle confidential information with care Work discreetly with leadership, employee and business information, using sound judgement about access, distribution and escalation. Provide backup administrative support Provide backup support to additional department administrative coordinators as needed Win What we expect of you Basic Qualifications Associate degree and 2 years of administrative experience OR High School diploma/GED and 4 years of administrative experience Preferred Qualifications Technical skills Strong Microsoft Outlook and calendar management skills, with confidence using Teams, Word, PowerPoint and Excel Experience with international travel coordination, expense processes, meeting logistics and administrative tracking. Familiarity with ChatGPT and Copilot is useful. If not already experienced, curiosity and a strong willingness to learn are essential Able to maintain organised records and work with Teams and SharePoint Personal skills Strong problem-solving and solutions orientation : identifies practical solutions, resolves issues efficiently and keeps work moving Highly organised and attention to detail : manages multiple priorities and deadlines while maintaining accuracy and follow-through Thinks ahead and ability to adapt: anticipates needs and potential obstacles, and acts early to address them, and adapt accordingly Works well under pressure: delivers in a fast-paced, deadline-driven environment, with attention to detail and without compromising quality Clear and confident communicator: works effectively with leaders, colleagues and administrative partners across teams and markets. Confidence in openly raises issues, errors or resourcing constraints promptly Discreet and dependable: handles sensitive information with care and uses sound judgement Helpful and collaborative : clarifies priorities, follows up for information and works constructively with the leaders and teams supported Thrive What you can expect of us As we work to develop treatments that take care of others, so we work to care for our teammates’ professional and personal growth and well-being. · Vast opportunities to learn and move up and across our global organization · Diverse and inclusive community of belonging, where teammates are empowered to bring ideas to the table and act · Generous Total Rewards Plan comprising health, finance and wealth, work/life balance, and career benefits .