Analyst, Travel & Expense

This is where your work makes a difference. At Baxter, we believe every person—regardless of who they are or where they are from—deserves a chance to live a healthy life. It was our founding belief in 1931 and continues to be our guiding principle. We are redefining healthcare delivery to make a greater impact today, tomorrow, and beyond. Our Baxter colleagues are united by our Mission to Save and Sustain Lives. Together, our community is driven by a culture of courage, trust, and collaboration. Every individual is empowered to take ownership and make a meaningful impact. We strive for efficient and effective operations, and we hold each other accountable for delivering exceptional results. Here, you will find more than just a job—you will find purpose and pride. Your role at Baxter Reporting to the Global T&E Operations Manager, the purpose of the role is to support the processing of travel and expense reports while identifying areas of fraud or non-compliance to policy. Your team We develop quality products with the patient in mind, so our efforts are also patient-centric. That means you can be proud of our work and the value we provide to people every day! Grow your knowledge in a diverse environment by collaborating with various team members, exploring different aspects of our portfolio, and receiving encouragement from our encouraging leadership. What you'll be doing We handle travel and reimbursement submissions quickly (SLA) while checking for potential fraudulent expenses or expenses that do not align with the Baxter Global Travel and Reimbursement Policy. We prepare and review retrospective reporting of travel and expense costs identifying areas for further review, including general poor employee behavior through retrospective reporting. W effectively handle interactions between employees, managers and a broader governance team on the results of the travel and expense audits. W proactively communicate to the business on areas of concern noted in expense report management. We develop a deep understanding of the travel and expense tools and policies while supporting the Governance Team and provided feedback to enhance the functionality of the travel and expenses system. We develop positive relationships with the business to improve the interdependent relationships across the various functions impacted by travel and expenses. We collaborate with other travel and expense teams to ensure escalations and outstanding issues are addressed and managed effectively. We provide feedback to RPO on suggested changes to current processes and policies in order to gain efficiencies and overall compliance with all programs. We participate in the implementation of ongoing process improvement projects related to travel and reimbursement processes i.e. Appzen, We collaborate with Corporate Service and perform end month close, black line and reconciliations. What you'll bring Bachelor’s degree in Administration, Accounting, or a related area required. Candidates who have completed at least 50% of their degree program and possess 5+ years of meaningful work experience may also qualify 2+ years of experience in travel and expenses Experience in financial reporting, reconciliations, audit controls, compliance monitoring, and data analytics . English B2+ or higher Solid understanding of information systems such as Concur, Appzen, JD Edwards, Service Now, (Amex@Work, BoA GRAM, CITI) are a plus Proficient in Excel and PowerPoint 2nd European language (only desirable but not crucial) Excellent attention to detail and the ability to prioritize multiple tasks simultaneously Excellent analytical, troubleshooting, interpersonal and problem-solving skills Confirmed proven knowledge of the travel industry and experience working in a Shared Service Center environment Financial services experience a plus Equal Employment Opportunity Baxter is an equal opportunity employer. Baxter evaluates qualified applicants without regard to race, color, religion, gender, national origin, age, sexual orientation, gender identity or expression, protected veteran status, disability/handicap status or any other legally protected characteristic. Reasonable Accommodations Baxter is committed to working with and providing reasonable accommodations to individuals with disabilities globally. If, because of a medical condition or disability, you need a reasonable accommodation for any part of the application or interview process, please click on the link here and let us know the nature of your request along with your contact information. Recruitment Fraud Notice Baxter has discovered incidents of employment scams, where fraudulent parties pose as Baxter employees, recruiters, or other agents, and engage with online job seekers in an attempt to steal personal and/or financial information. To learn how you can protect yourself, review our Recruitment Fraud Notice .