Office Operations Lead

Bicycle Therapeutics is a clinical-stage pharmaceutical company developing a novel class of medicines, referred to as Bicycle® molecules, for diseases that are underserved by existing therapeutics. Bicycle molecules are fully synthetic short peptides constrained with small molecule scaffolds to form two loops that stabilize their structural geometry. This constraint facilitates target binding with high affinity and selectivity, making Bicycle® molecules attractive candidates for drug development. The company is evaluating nuzafatide pevedotin (formerly BT5528), a Bicycle® Drug Conjugate (BDC®) targeting EphA2, a historically undruggable target; a pipeline of Bicycle® Radioconjugates (BRCs) and imaging agents;; zelenectide pevedotin (formerly BT8009), a BDC® targeting Nectin-4, a well-validated tumor antigen; and, through various partnerships, the use of Bicycle® technology to develop therapies to treat diseases in a range of therapeutic areas. Bicycle Therapeutics is headquartered in Cambridge, UK, with many key functions and members of its leadership team located in Lexington, Massachusetts, USA. For more information, visit bicycletherapeutics.com Culture is key and all Bicycle employees actively embrace and role model our company values: We are Adventurous . We believe it’s the way to deliver extraordinary results for our patients.   We are Dedicated to our Mission . You can’t change the world if you don’t have determination. We are One Team . We only succeed when we work together. Working Classification: Onsite To best support our executive team and act as a key connector for our colleagues, this role will be based on-site in our Cambridge office.  Occasional ad hoc travel to London to support business activities may be required. Travel costs will be recovered. Your Mission To act as the central pillar of our workplace culture and operational efficiency. You will be a key partner to Bicycle employees by ensuring the seamless and smooth running of our Cambridge site. As part of the Scientific Operations team within Research and Innovation, you will manage all aspects of the office environment and front-of-house experience. You will create a welcoming, productive, and inclusive atmosphere for all employees, visitors, and partners, leading to a highly positive view of the Bicycle onsite experience. As an experienced Office Manager, you will set the standard for workplace excellence, anticipating the needs of the site and clearing the path for our teams to focus on driving Bicycle’s mission. Your Responsibilities          Workplace & Operational Excellence: Provides comprehensive, proactive management to ensure the smooth, efficient, and organized running of all office functions. Manages the coordination and execution of major site-wide events, e.g. company social functions, and large-scale meetings, ensuring every detail is executed to foster a strong sense of community. Acts as a central point of contact for office-related issues, liaising with the relevant teams (e.g. Scientific Operations, Facilities Management) to ensure a swift resolution and maintaining a basic operational knowledge of key building systems. Proactively identifies and implements new processes and systems to improve operational efficiency and the overall workplace experience. Front of House & Reception Services: Runs the reception and front-of-house function, guaranteeing a professional, and welcoming experience for all employees, visitors, vendors, couriers and candidates that strengthens the Bicycle brand. Oversees use of the visitor and staff sign-in systems, ensuring full compliance, security, and auditable records in partnership with the facilities and Granta Park security teams. Provide site onboarding services for new starters, contractors and vendors, including provision of credentials and receipt of any reports or information that need forwarding. Serves as a key point of contact for the main office, handling incoming communications with professionalism and routing them effectively. Maintains the building diary so that guests and activities are captured and, where necessary, circulated via internal communication mechanisms. Team & Stakeholder Partnership: Acts as a collaborative partner to the wider Executive Assistant / Administrative and operations teams, providing, where required, support and cover during absences to ensure continuous, high-quality service across the business. Provides dedicated support for ad-hoc business and administrative projects as required, including supporting travel arrangements for on-site events and visitors to the site, demonstrating flexibility and a commitment to team success. Fosters an environment of inclusiveness and support, championing wellbeing initiatives and acting as a key connector for colleagues across the UK site. Day to Day Functional Support: Ensures appropriate front-of-house and reception coverage during core working hours (8am-4pm) Managing incoming calls, post and messages to Bicycle, triaging and responding appropriately and with professionalism. Supporting Logistics, Finance, IP and other teams by scanning and delivering correspondence on a weekly basis. Expertly stocks and manages procurement of all workplace-related supplies and services, including catering, kitchen and stationery supplies, cleaning and mail/courier services, ensuring resources are optimized and readily available. Manages the set-up and take-down of major onsite meetings e.g. Board, VIP guests, with occasional requirements for flexible working. Support H&S by running the scheduling and actioning of Occupational Health clinics for scientific teams. Option to be part of Bicycle’s “On-call” team to cover out of hours site responses.     Skills and Competencies Knowledge & Expertise: A proven track record in an office management or front-of-house management role within a fast-paced, dynamic environment. Exceptional organizational and project management skills, with the ability to flawlessly manage multiple competing priorities, from daily operational tasks to company-wide events. A forward-thinking mindset that anticipates needs and proactively solves problems to improve the workplace environment. Unquestionable professionalism and discretion, with experience handling sensitive situations and information. You possess a confident, supportive, and can-do approach, enabling you to build strong relationships at all levels of the organization. You make rapid and considered judgements to ad hoc queries and can work collaboratively with others on high-impact decisions with long-term implications regarding the running of the facility. You are a collaborative team player who actively contributes to the EA community, sharing knowledge, supporting colleagues and helping to strengthen ways of working across the team. Experience within the Biotech, Pharma, or life sciences industry is highly desirable, providing context for the scientific environment and stakeholders. Highly competent user of the Microsoft Office suite (Outlook, Word, Excel, PowerPoint), with knowledge of AI platforms being highly desirable.   Values & Behaviours: One Team: You are a role model for teamwork, building strong, inclusive and collabo