Transportation Administrator

At EVERSANA, we are proud to be certified as a Great Place to Work across the globe. We’re fueled by our vision to create a healthier world. How? Our global team of more than 7,000 employees is committed to creating and delivering next-generation commercialization services to the life sciences industry. We are grounded in our cultural beliefs and serve more than 650 clients ranging from innovative biotech start-ups to established pharmaceutical companies. Our products, services and solutions help bring innovative therapies to market and support the patients who depend on them. Our jobs, skills and talents are unique, but together we make an impact every day. Join us!&#xa0; Across our growing organization, we embrace diversity in backgrounds and experiences. Improving patient lives around the world is a priority, and we need people from all backgrounds and swaths of life to help build the future of the healthcare and the life sciences industry. We believe our people make all the difference in cultivating an inclusive culture that embraces our cultural beliefs.&#xa0; We are deliberate and self-reflective about the kind of team and culture we are building. We look for team members that are not only strong in their own aptitudes but also who care deeply about EVERSANA, our people, clients and most importantly, the patients we serve.&#xa0; &#xa0;We are EVERSANA. &#xa0; ESSENTIAL DUTIES AND RESPONSIBILITIES: Our employees are tasked with delivering excellent business results through the efforts of their teams.&#xa0; These results are achieved by: Ensure the close out & dispatch of all shipments through the Ops Team and Directly Ensure all international shipments have international documents, including the collection of Shipper’s Export Declarations. File EEI when applicable. Identify International Shipments as a priority for all outbound shipping Create Hazmat documents and ensure proper labeling by all parties Daily review of carrier equipment needs and door assignments while engaging daily with all carriers Communicate with carriers for swaps / live loads Review all internal / external documentation requests for LTL / TL shipments, including carrier tracking or pro number updates as required Ensure that all outbound cold chain orders each have a printed packing list for purposes of scheduling the required carrier Ensure proper trailer temperature set points for all cold chain shipments and the required temperature is noted on the bill of lading and/or manifest Reconcile open orders report with outbound / staged freight throughout the day with the Ops Team in the assigned building Manage any Mode conversions Communicate with Transportation & Ops teams regarding any staged freight, Express runs and city runs Ensure operations are correctly loading onto every trailer through direct validation of laod Manage communications where advanced shipment notice details are required Work Group Leadership and Supervisory Backup Directing, instructing, guiding, and training the staff. Problem Solving and Continuous Process Improvement The position will be involved with issues and problems that result from the loading function; solid problem-solving skills are required. Oversee loading of outbound trailers to include pallet count validation and proper chain-of-custody transfer Ensure that the loading area is safe and that carriers adhere to all safety requirements Ensure that all internal and external shipping requests are acknowledged and addressed Ensure proper load securement and close-out of all trailers Effectively communicate with all internal departments, clients, and carriers as needed to ensure proper handling of shipments All other duties as assigned. ESSENTIAL DUTIES AND RESPONSIBILITIES: Our employees are tasked with delivering excellent business results through the efforts of their teams.&#xa0; These results are achieved by: Ensure the close out & dispatch of all shipments through the TC and Directly Ensure all international shipments have international documents, including the collection of Shipper’s Export Declarations. File EEI when applicable. Identify International Shipments as a priority for all outbound shipping Create Hazmat documents and ensure proper labeling by all parties Daily review of carrier equipment needs and door assignments while engaging daily with all carriers Communicate with carriers for swaps / live loads Communicate with carriers on exception management Communicate with internal groups on failures and exceptions with all carrier base Review all internal / external documentation requests for LTL / TL shipments, including carrier tracking or pro number updates as required Ensure that all outbound cold chain orders each have a printed packing list for purposes of scheduling the required carrier Ensure proper trailer temperature set points for all cold chain shipments and the required temperature is noted on the bill of lading and/or manifest Reconcile open orders report with outbound / staged freight throughout the day with the Transportation Coordinators Manage any Mode conversions Communicate with transportation team regarding any staged freight, Express runs and city runs Manage communications where advanced shipment notice details are required Problem Solving and Continuous Process Improvement The position will be involved with issues and problems that result from the loading function, incorrect load plan, carrier failures and exception management so solid problem-solving skills are required. Ensure that all internal and external shipping requests are acknowledged and addressed Effectively communicate with all internal departments, clients, and carriers as needed to ensure proper handling of shipments All other duties as assigned. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions of this position. Passive Expectations Candidate must possess both the skills to effectively accomplish these tasks and the emotional intelligence to do so in alignment with our cultural values.&#xa0; In addition to the critical management and proactive engagements or tasks listed above, this role also includes the following unique responsibilities: Ability to set the pace in a team environment. Ability to maintain composure in a fast-paced environment. Ability to focus on detail and quality. Ability to complete assigned tasks in a timely manner. Ability to efficiently use a PC, software and systems as it pertains to the performance of daily tasks. Ability to listen and respond with empathy and tact. EXPECTIONS OF THE JOB: Travel ( Hours (Hourly) The above list reflects the general details necessary to describe the expectations of the position and shall not be construed as the only expectations that may be assigned for the position. &#xa0; MINIMUM KNOWLEDGE, SKILLS AND ABILITIES: The requirements listed below are representative of the experience, education, knowledge, skill and/or abilities required. Education (Bachelor’s Degree (preferably Supply Chain or Finance) Experience and/or Training Background in operations and knowledge of the transportation industry and Mercury Gate or any TMS as a user) Licenses/Certificates</strong