Lead Specialist – Administration Services

At Lilly, the work is demanding because patients are waiting. We unite caring with discovery to help make life better for people around the world, knowing that every decision, every detail, and every day matters. Headquartered in Indianapolis, Indiana, our over 50,000 employees around the globe take on complex challenges to discover and deliver life-changing medicines, strengthen how health is understood and managed, and support the communities we serve. This is hard, urgent, selfless work—but it’s work worth doing. If you’re driven by purpose and ready to bring your best to work that truly matters for patients, we invite you to join us. Responsibilities The role is a critical enabler of day-to-day site effectiveness. It demands someone who is highly organized, proactive, culturally sensitive, and comfortable navigating the complexit ies of large-scale capital project s and manufacturing environment s alongside a diverse, international workforce . This position starts with a 12-month contract, with the intention of offering a permanent contract based on mutual fit. (Dienstverband: tijdelijk met uitzicht op vast) Key Objectives/Deliverables: Site & Facilities Operations Manage all day-to-day office and site administrative operations for Lilly Leiden Ma nufacturing Site starting with the construction phase Oversee and/or coordinate facilities management of the temporary office space and future administrative building, including — office layout, maintenance, cleaning, security access, and site services contracts Partner with local vendors, suppliers, and service providers; and administer service contracts in accordance with Lilly procurement policies Coordinate with the construction project team on office space planning, logistics , and site access protocols during construction and commissioning phases Partner with EHS team to e nsure office environments are safe, GMP-aware, and compliant with Dutch health and safety regulations . Support onboarding logistics for new site hires — workspace setup, IT access, welcome packs, local orientation , and any additional requirements for international hires Provide training as required . Assists in developing and revising procedures and guides for management of plant administrative activitie s and operations Develop and maintain an integrated calendar of site activities that affect the Leiden Manufacturing population . Manage site distribution lists and the integrated scheduling of all Site e ngagement events, e mployee communication activities, e xternal visits to the site, leaders’ forums, external audits, etc. Executive & Leadership Support Provide direct administrative support to the Site Head , Site Lead Team and Leadership — calendar management, travel coordination, meeting logistics , and correspondence . P repare /review presentations, communication material, site metrics report s , etc . Coordinate and prepare logistics for site visits, leadership meetings, governance forums, and stakeholder engagements (including GFD Steering Team, Lilly executive visits, and regulatory agency interactions) Manage site communications and announcements in both English and Dutch as appropriate Finance & Budget Manage purchase order s and p rovide budget management and reporting support as needed Manage procurement of office supplies, equipment, and site services in compliance with Lilly's purchasing policies Records, Compliance & Document Control Maintain organized and compliant filing and record systems — physical and digital — aligned to Lilly's document management standards Partner with site leaders to ensure office environment complies with applicable Dutch regulations including GDPR, Arbo wet (working conditions), and local municipality requirements Culture , Engagement & Site Communication Help build a strong site identity and culture from day one — coordinate team events, celebrations, site traditions, and community engagement activities Act as a cultural bridge between the internat